Organizer Guide
Everything you need to create, manage, and grow successful outdoor events. From initial setup to post-event analytics.
Getting Started
Create Your Account
Sign up with your email and complete your organizer profile. This only takes a few minutes.
- • Basic contact information
- • Organization details
- • Profile photo (optional)
Connect Stripe
Set up secure payment processing to receive event registration fees directly.
- • Bank account verification
- • Tax information setup
- • Automatic payouts
Create Your Event
Launch your first event with our step-by-step creation process.
- • Sport-specific templates
- • Custom registration forms
- • Professional event pages
Event Creation Workflow
Step 1: Basic Details
Event Information
Start with the fundamentals - event name, dates, location, and description. Choose from sport-specific templates for optimized layouts.
Step 2: Registration Setup
Pricing & Categories
Configure ticket types, pricing tiers, and registration categories. Set capacity limits and early bird discounts.
Step 3: Advanced Features
Reservations & Waivers
Add time slot reservations for classes or tours. Create digital waivers for liability protection. Configure merchandise and add-ons.
Key Features for Organizers
Reservation System
Perfect for fitness classes, guided tours, equipment rentals, or any time-slot based activities.
Create reusable time slot patterns for recurring events
Set individual limits for each time slot
Participants see live availability during registration
Digital Waivers
Protect your organization with legally compliant digital liability waivers.
Create sport-specific waiver language
Legally binding electronic signatures
Permanent records for legal protection
Payment Processing
Secure, PCI-compliant payment processing with automatic payouts to your bank account.
Industry-leading security and reliability
Credit cards, debit cards, and digital wallets
Funds deposited directly to your account
Event Insurance
Protect yourself with comprehensive liability insurance designed for outdoor events.
Get pricing in seconds based on your event details
Saves money on scattered reservation schedules
Download proof of insurance instantly
Managing Your Events
Attendees
View registrations, check-in participants, export attendee lists
Orders
Track payments, process refunds, manage merchandise sales
Messages
Send updates to participants, schedule reminders
QR Check-in
Scan participant QR codes for quick event day check-ins
Pro Tips for Success
Great visuals increase registrations by up to 40%
Encourage early registrations with discounted rates
Send updates 2 weeks, 1 week, and 1 day before your event
Participants become your best marketing channel
Start with conservative capacity, increase as demand grows
Post-event surveys help improve future events
Advanced Organizer Features
Competition Series
Create multi-event competitions with points-based scoring, standings tracking, and season-long engagement.
- ✓Bundle multiple events into series packages
- ✓Automated points calculation and leaderboards
- ✓Age group and category divisions
Analytics & Reporting
Comprehensive insights into your event performance, participant behavior, and revenue trends.
- ✓Registration and attendance tracking
- ✓Revenue breakdowns and payout history
- ✓Export data for external analysis
Email Marketing
Integrate with Klaviyo for advanced email marketing, automated sequences, and participant retention.
- ✓Sync participant data automatically
- ✓Create targeted campaigns by event type
- ✓Automated follow-up sequences
Tax-Exempt Processing
Handle tax-exempt organizations and charity registrations with built-in verification and processing.
- ✓Automated tax exemption verification
- ✓Proper documentation and record keeping
- ✓Compliance with local tax regulations
Need Help Getting Started?
Our team is here to support you every step of the way. From initial setup to advanced features, we've got you covered.
Ready to create your first event? Get started now or contact our support team.